ARTICLE VI. BOOKS AND RECORDS
Section 1. Records of Proceedings
The corporation shall keep complete books and records of account and minutes of the proceedings of the Board of Directors.
The minutes of the governing board shall contain:
a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board’s or committee’s decision as to whether a conflict of interest in fact existed.
b. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.
Section 2. Recording – Type of Documentation
The secretary or any person within the Board of Directors appointed by the Secretary may record the minutes of all meetings using the following mediums:
- Written notation
- Audio recording
- Video Recording
- Typed Electronic Documentation
All records must be properly document & labeled with the meeting number, the date & time of the meeting & the number of attendees of the meeting.
Section 3. Record of Voting
Board of Directors can vote during quarterly and annual board meetings. When not physically congregated in meeting, votes can still be recorded for issues via electronic email, text, or voice/video calls provided documentation & proof of communication can be stored for records.